How To Implement A Flexible Budget

a flexible budget is appropriate for

Static budgets are great for keeping your production costs in line. They are useful to encourage your procurement staff to obtain the goods and services you need at the lowest possible price. C) Use of a standard rate versus an actual rate. Sage 50cloud is a feature-rich accounting platform with tools for sales tracking, reporting, invoicing and payment processing and vendor, customer and employee management.

The only exception to this approach should be during business cycles when your company manages to strictly adhere to the original static budget. In this situation, the information within the static and flexible budget would be the same. In other words, you can take a favorable variance in one category of your budget, and apply it to another flexible budget variance in hopes of producing more profit. A flex budget uses percentages of revenue or expenses, instead of fixed numbers like a static budget. This approach means you’ll easily be able to make changes in the budgeted expenses that are directly tied to your actual revenue. To keep things simple, think of a static budget as a projection budget. A flexible budget is a revised master budget that represents expected costs given actual sales.

Allows For Market Variances

Nothing ever stays the same, and management has the responsibility to respond to unanticipated adverse conditions and to take advantage of unexpected opportunities. Revenues and expenses are constantly adjusted in flexible budgets for current operating conditions. New environmental regulations might increase the costs of production and could require the purchase of different types of machines. Weather conditions could increase shipping costs and result in delayed shipments to customers. Flexible budgets react more quickly to adverse conditions.

a flexible budget is appropriate for

‘ FP&A software is an advanced financial planning and analysis tool for Excel users who wish to benefit from financial automation. This QuickBooks will help to determine the projected net income for the period and in turn will help build a cash projection for the same period.

A flexible budget can be difficult to formulate. This is because not all costs a company may incur are variable and must be input into the budget as a fixed cost.

Flexible Budgets

Create your budget with set fixed costs that will not change and variable costs depicted as percentages that can be adjusted based on actual revenue. An intermediate flexible budget takes into account expenses that go beyond a company’s revenue.

To conclude, a flexible budget is more useful, elastic and practical. Flexible budget provides a logical comparison of budgeted allowances with the actual cost i.e., a comparison with like basis. It is dependent on proper accounting disclosure. Hence, any error in books of accounts can mislead the budget preparation. It is because the base of the budget starts from the past performance of the company. The preparation of a flexible budget requires skilled workers.

Favorable variances are usually positive amounts, and unfavorable variances are usually negative amounts. Some textbooks show budget reports with “F” for favorable and “U” for unfavorable after the variances to further highlight the type of variance being reported. Control of fixed factory overhead but not direct materials and direct labor. Control of direct labor and direct materials but not fixed factory overhead. Now, between 85% and 95% of activity level, its semi-variable expenses increase by 10%, and above 95% of activity level, they grow by 20%. Prepare a flexible budget for the three scenarios wherein the activity levels are 80%, 90%, and 100%. As a result, the company would have been able to incorporate an additional $120,000 into its variable cost of goods budget to account for the increased sales.

a flexible budget is appropriate for

Indeed, even the preparation of the very simple illustrative information for Mooster’s Dairy was aided by an electronic spreadsheet. Businesses save millions of dollars in accounting time by relying on computers to aid budget preparation. This budget device is best used when the department’s activities (e.g., sales) are stable. For control purposes, the accountant then compares the budget to actual data. Managerial accounting is the practice of analyzing and communicating financial data to managers, who use the information to make business decisions. This budget can be re-casted on the basis of the activity levels.

What Is A Flexible Budget Variance?

And, the vertical rows represent the budgeted estimates against the different levels of activity or output. The expenses categorized into fixed, variable, and semi-variable costs. Fixed and variable cost determination happens on an arbitrary basis. Hence flexible costs are less relatable to the correct a flexible budget is appropriate for budget cost of the level of activity. For some ventures, the factor of production is not available all the time. Here, the level of activity varies according to their availability. In such a situation, a flexible budget is of great help in determining the level of production and budget therefor.

  • Businesses can use flexible budgets or static budgets.
  • For instance, if your company produced 50,000 units in January, and you want to budget for 75,000 units in February, you have to look at your variable costs.
  • Flexible budgets are one way companies deal with different levels of activity.
  • For example, the jute industry, handloom industries, etc., where a worker performs a significant portion of work.

The development and updating of these practice norms is a perpetual search for the best clinical practices. To be effective, that search should be conducted in close cooperation with the practicing physicians to whom the norms apply.

The $330 variance for clinic supplies is only 3.48% of the budgeted amount ($330 ÷ $9,480) and favorable. Similarly, the lab-test variance, while unfavorable, is only 3.23% of the budget ($9,954 ÷ $308,100). Answers will vary widely, depending on the governmental unit selected and the budget items selected by the student.


This lesson examines the uses, advantages, and limitations of a static budget. We’ll also discuss the implications of utilizing a static budget for controlling expenses and revenue. The most significant advantage of this budget is that it helps the management of the company to determine the production level in different market and business conditions.

You can use it to make comparisons with the static budget. B) Budgeted variable overhead cost per unit + budgeted fixed overhead cost.

Assuming the static budget is made with optimal financial performance in mind, it helps to keep the business operating towards the most beneficial outcomes. A static budget remains unchanged for the duration of the period and does not take changes in cyclical or seasonal demands into consideration. It is therefore a good choice of budgeting for organizations that experience static demand or have defined budgets through grants. One of the more common tools used to monitor revenue and expenses is the static budget , which is often referred to by managers as a guide for the period. This budget is defined as a budget which is prepared for period less than a year and is very useful to lower levels of management for control purposes.

 Costs over which the supervisors have no control, such as fixed production costs and allocated overhead costs, are included in the report.  The report shows unfavorable variances for direct material and variable selling expense. Richmond may be encouraged to work with those responsible for these areas to control costs.  The detailed report of variable costs shows that the direct-labor variance is favorable. Richmond should be motivated by this report because it indicates that the cost-cutting measures that he implemented in the manufacturing area have been effective.

Benefits Of A Static Budget

A deficiency with the static budget is the lack of flexibility to adjust to unexpected changes. Well, it certainly has nothing to do with being able to touch your toes! It’s a way of budgeting that gives better feedback on company performance when sales or production volume is different than what was originally anticipated. A flexible budget can be found suitable when the business conditions are constantly changing. Accurate estimates are expected from if the resources are available with the experts.

Fixed factory overhead is planned at $205,000 per month. The monthly budget for total manufacturing costs is $505,000, as shown in the budget column below. The ($5,000) negative volume variance is a means of reconciling the control purpose and the product costing purpose of the cost accounting system.

The variance that exists now is simply due to price. Given that the variance is unfavorable, management knows the trucks were sold at a price below the $15 budgeted selling price. The flexible budget shows an even higher unfavorable variance than the static budget. This does not always happen but is why flexible budgets are important for giving management an indication of what questions need to be asked.

An output measure, such as the number of units produced, could be used effectively only in a single-product enterprise. If multiple, heterogeneous products are produced, it would not be meaningful to base the flexible budget on an output measure aggregated across highly different types of products. The advantage of a flexible budget is that it is responsive to changes in the activity level. It enables a comparison between actual costs incurred at the actual level of activity and the standard allowed costs that should have been incurred at the actual level of activity. A flexible budget is a budget or financial plan of estimated cost and revenue for different levels of output. The variation happens due to the change in the volume or level of activity. The flexible budget-based performance evaluation is a remedy for this phenomenon.

Business Is Our Business

Static budgeting is constrained by the ability of an organization to accurately forecast its needed expenses, how much to allocate to those costs and its operating revenue for the upcoming period. Labor variances are the differences between the planned and actual costs of labor as they relate to a project.

The sales-price variance and fixed-overhead budget variance. Atlanta Enterprises incurred $828,000 of fixed overhead during the period. During that same period, the company applied $845,000 of fixed overhead to production and reported an unfavorable budget variance of $41,000. How much was Atlanta’s budgeted fixed overhead? Which variance is commonly associated with measuring the cost of under- or over-utilization of plant capacity? The variable-overhead spending variance. The variable-overhead efficiency variance.

Example Of A Flexible Budget

● Allows you to roll with the punches so you can easily address changes in your circumstances and market conditions, such as business volume and market fluctuations. That means, if efforts scale up to $15 million, then the variable portion of QuickBooks the costs of goods sold moves from $3 million to $4.5 million. C) gives management flexibility in terms of meeting budget goals. Easily save this report to your computer or print it at any time. Quick Answers Short on time, high on curiosity?

Such budgets are prepared for those activities, the trend in which is difficult to foresee over longer periods. Cash budget and material budget are examples of short-term budgets. With flexible budget, it is possible to establish budgeted cost for any range of activity. It sets the standard to measure the adjusting entries variances of the budget estimates and the actual performance of the company for control purposes. The following flexible budget reveals the expected aggregate expense levels. In reality, supporting flexible budget documents would resemble the comprehensive budget documents portrayed in the prior chapter.

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